Association Coordinator
MaySquare
Job Description
Position Overview:
MaySquare is seeking a proactive, detail-oriented Association Coordinator to join our growing team. This role is ideal for someone who excels at balancing day-to-day administrative responsibilities with independently managing projects to completion. The Association Coordinator will support multiple nonprofit clients, working closely with our team and volunteer leaders to deliver high-quality member experiences, events, and services.
The ideal candidate is highly organized, tech-savvy, customer-service driven, and comfortable managing competing priorities in a fast-paced environment.
Key Responsibilities:
Administrative & Member Support
-Provide day-to-day support to association members and volunteer leaders.
-Support meeting scheduling, logistics, and preparation for virtual and in-person meetings (board, committee, and membership).
-Draft, edit, and proofread professional correspondence, reports, and presentations.
-Monitor and manage client-specific email accounts and phone lines with professionalism and efficiency.
Project Coordination
-Lead assigned projects from start to finish, coordinating timelines, communicating with stakeholders, tracking progress, and ensuring timely delivery of all tasks and materials.
-Collaborate with the MaySquare team to identify opportunities for process improvements and implement solutions that benefit clients.
Event & Professional Development Support
-Support the planning and execution of professional development activities such as conferences, workshops, and webinars.
-Manage event logistics, including venue and vendor coordination, ordering materials and catering, handling registration, creating attendee lists, and assembling supplies.
-Provide on-site and virtual event support as needed to ensure smooth execution.
Operations Support
-Help maintain internal records and support general office administration functions.
Benefits: Education stipends, Paid time off, year end bonus
Willingness to travel: 10%
Work Location: Remote or hybrid with offices in downtown Rhinelander
Hours: 30-40 hours per week
Hourly Rate: $25 - 30 per hour depending on experience
Qualifications:
-Prior experience providing administrative or association support, with strong organizational skills and the ability to manage multiple priorities and projects simultaneously.
-Demonstrated ability to coordinate schedules, meetings, and detailed processes with accuracy and follow-through.
-Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with QuickBooks and Canva is a plus.
-Comfortable using Google Workspace (Gmail, Google Docs, Google Sheets) and Zoom or similar virtual meeting platforms.
-High level of accuracy in data entry and document management, with strong attention to detail and proofreading skills.
-Excellent written and verbal communication skills, with a customer service mindset and professional demeanor.
-Experience supporting events or professional development programs, including handling logistics, registration, and on-site coordination.
-Ability to work independently in a remote environment, while collaborating effectively with team members and volunteer leaders.
-Familiarity with nonprofit or association operations is a plus.
-Willingness and ability to lift and move boxes (up to 50 lbs) as needed for conference and event setup.
MaySquare is seeking a proactive, detail-oriented Association Coordinator to join our growing team. This role is ideal for someone who excels at balancing day-to-day administrative responsibilities with independently managing projects to completion. The Association Coordinator will support multiple nonprofit clients, working closely with our team and volunteer leaders to deliver high-quality member experiences, events, and services.
The ideal candidate is highly organized, tech-savvy, customer-service driven, and comfortable managing competing priorities in a fast-paced environment.
Key Responsibilities:
Administrative & Member Support
-Provide day-to-day support to association members and volunteer leaders.
-Support meeting scheduling, logistics, and preparation for virtual and in-person meetings (board, committee, and membership).
-Draft, edit, and proofread professional correspondence, reports, and presentations.
-Monitor and manage client-specific email accounts and phone lines with professionalism and efficiency.
Project Coordination
-Lead assigned projects from start to finish, coordinating timelines, communicating with stakeholders, tracking progress, and ensuring timely delivery of all tasks and materials.
-Collaborate with the MaySquare team to identify opportunities for process improvements and implement solutions that benefit clients.
Event & Professional Development Support
-Support the planning and execution of professional development activities such as conferences, workshops, and webinars.
-Manage event logistics, including venue and vendor coordination, ordering materials and catering, handling registration, creating attendee lists, and assembling supplies.
-Provide on-site and virtual event support as needed to ensure smooth execution.
Operations Support
-Help maintain internal records and support general office administration functions.
Benefits: Education stipends, Paid time off, year end bonus
Willingness to travel: 10%
Work Location: Remote or hybrid with offices in downtown Rhinelander
Hours: 30-40 hours per week
Hourly Rate: $25 - 30 per hour depending on experience
Qualifications:
-Prior experience providing administrative or association support, with strong organizational skills and the ability to manage multiple priorities and projects simultaneously.
-Demonstrated ability to coordinate schedules, meetings, and detailed processes with accuracy and follow-through.
-Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with QuickBooks and Canva is a plus.
-Comfortable using Google Workspace (Gmail, Google Docs, Google Sheets) and Zoom or similar virtual meeting platforms.
-High level of accuracy in data entry and document management, with strong attention to detail and proofreading skills.
-Excellent written and verbal communication skills, with a customer service mindset and professional demeanor.
-Experience supporting events or professional development programs, including handling logistics, registration, and on-site coordination.
-Ability to work independently in a remote environment, while collaborating effectively with team members and volunteer leaders.
-Familiarity with nonprofit or association operations is a plus.
-Willingness and ability to lift and move boxes (up to 50 lbs) as needed for conference and event setup.
