Facilities Coordinator

Facilities Coordinator

• Status: Part-time, 15-20 hours/week
• Compensation: $18-$20/hour
• Reports To: Community and Cultural Development Director

About ArtStart & Our Culture
ArtStart Rhinelander is a cornerstone for community arts engagement and regional development. 

• Our Mission: To strengthen our community through arts education and cultural engagement. 
• Our Vision: To serve as a highly distinctive cultural center providing exhibitions, programming, and activities that leverage art to engage community members in cultural, social, and economic development.
• Our Value: We believe artists are fundamental and valued, cultural activities foster wellness and social cohesion, civic involvement improves community life, and cultural experiences must be accessible to everyone regardless of means. 

Work Environment: We offer a supportive, highly creative, fast-paced, and rewarding work environment where collaboration and community impact drive everything we do. As ArtStart continues to evolve, this position offers growth potential for candidates looking to build a career in facilities management, venue operations, or non-profit leadership. 
About the Role
The Facilities Coordinator oversees ArtStart's physical space and operational infrastructure. This position ensures the building, vendor relationships, compliance requirements, and venue rental programs run reliably and safely. The ideal candidate is detail-oriented, proactive, and comfortable taking ownership of physical operations. 
Key Responsibilities

• Building Operations & Compliance: Oversee facility maintenance, schedule routine safety and mechanical inspections, ensure ADA compliance, and maintain required operational licenses and municipal permits. 
• Vendor & Supply Management: Serve as the primary liaison for service vendors, contractors, and suppliers; maintain general office and janitorial inventory; and oversee beverage and hospitality operations as a licensed agent. 
• Rentals & Tenant Management: Oversee short-term venue rentals and long-term tenant leases, including inquiries, scheduling, contracts, payment collection, logistics, and building access. 
• Facilities & Grounds Upkeep: Coordinate indoor cleaning, maintain program equipment, oversee basic outdoor ground maintenance, and support the staff Building & Grounds committee. 

Qualifications

• Background in facilities coordination, property management, or operational oversight
• Strong organizational skills with the ability to track recurring compliance schedules
• Practical knowledge of building systems, safety standards, and vendor coordination
• Possess or ability to obtain a Wisconsin bartending certification
• Excellent communication and interpersonal skills
• Ability to handle physical labor (heavy lifting, climbing stairs, grounds maintenance)
• Flexibility to respond to on-call operational needs or occasional evening/weekend events

Hiring & Application Notes

• Background Check: Please note that a standard background check will be required as part of the hiring process.
• Equal Opportunity & Diversity: At ArtStart, we believe a diverse team makes our mission stronger. We warmly welcome applications from all backgrounds, including women, minorities, LGBTQIA+ individuals, veterans, and persons with disabilities.
• Accessibility & Accommodations: We want our hiring process to be accessible to all. If you need a reasonable accommodation to apply or interview, please let us know confidentially at info@artstartrhinelander.org

To Apply:
Please send a resume and brief cover letter to info@artstartrhinelander.org with the subject line "Facilities Coordinator Application"